Slack for Project Managers
Communicate with individuals and in channels. Manage Canvases. Join Huddle Calls.
Important channels
There are several spaces in Slack used commonly by Project Managers.
Discussion channels
- 📢 #team-project-managers General discussion, text-based check-ins every Friday at 12pm ET.
- 🧑💻 #planning-delegation Discuss delegation, team workload, get help finding resources or support for projects.
- 🎓 #school-project-managers Share and find resources, office hour availability notifications.
Delegation channels
- 📝 #review-communication Ask for help composing emails or for review on critical client communication.
- 📌 #team-delegation-backend Link ClickUp tasks that require backend skills pending delegation.
- 📌 #team-delegation-frontend Link ClickUp tasks that require frontend skills pending delegation.
- 📌 #team-delegation-billing Flag billing tasks to the bookkeeping team.
- 📌 #team-delegation-marketing Link ClickUp tasks and content needing review for the marketing team.
- 📌 #team-delegation-qa Link ClickUp tasks that require quality assurance pending delegation.
Team availability notification channels
- 🍔 #notify-hungry-for-work Find team members who want more tasks.
- 🏝️ #notify-out-of-office Get advance notice of team member unavailability
Common message templates
🧵 Starting a thread
Start your message with a thread spool emoji to indicate to other team members that you'd like them to reply to your message in a thread. Add a reply yourself to make it even more effective.
🧵@channel I want to propose a new way of communication on Slack in big channels where a lot of things are happening. Let's try and keep the conversations inside threads for each subject marking that with a 🧵 emoji at the beginning of the message. This way it will be easier to follow the conversation flow for anybody that jumps from project to project. The end goal is to make Tangible more organized and easy to follow as a whole. Also having a more structured approach to community driven conversation will turn Slack into a power tool for us!
🙋 Delegating a task
#team-delegation channels primarily contain references to tasks with a link to ClickUp, so that available implementation team members can claim tasks from a single simplified list.
Message format for task delegation:
- Low Priority
- Normal Priority
- High Priority
- Urgent Priority
⚪️ - Project Name - Linked task name
🔵 - Project Name - Linked task name
🟡 - Project Name - Linked task name
🔴 - Project Name - Linked task name
Delegation message procedure:
-
Pin the task to the channel when you get new tasks and after they are done unpin them and apply a strikethrough once the task is completed.
-
If you already have devs in mind that can take care of the task, you can @mention the potential dev to assign the task in the Slack reply of the task.
-
Department head assigns the ACTUAL dev who will do the task in ClickUp (or just confirms). Department head adds a grey check reaction ☑️ emote to the task in the channel when approved.
-
PM un-pins task message and adds green checkmark reaction ✅ when it’s complete (Clickup task should be marked complete at the same time)
⏳ Running a check-in
Check-ins are synchronous text-based meetings ranging from 15 minutes to 1 hour in length.
- PM Team Check-in
- Marketing Team Check-in
:alert: PM Check-in starting now!
<checkin>
:hourglass:thank you everyone!
If you missed the PM check-in, be sure to respond when you’re available!
</checkin>
:alert: Marketing Check-in starting now! <checkin>
Please list any relevant status updates, blockers, etc. so that we can address them as needed.
</checkin> That's a wrap! Feel free to continue discussing as needed, but your presence is no longer mandated